Stu made a presentation followed by a vision exercise and finally a plea for money.
- Committee meetings to achieve consensus and celebrate success.
- Smaller groups to plan, design, critique and execute projects.
- Get out of crisis mode. Look for synergies.
- Organize and prepare for activities and communicate!
- Define tasks clearly then recruit. Empower folks to do what they enjoy.
- Seek out hidden and wide ranging talents - food prep, child care, music.
Board provides: Direction, authority, coordination, funding and other resources. B&G provides: Recommendations, budget requests, planning and execution. Others: Office, Design Review, Sunday Services, Green Sanctuary, Sandy Hill, Montessori.
Responsibilities, personnel, finance, communication, operations... Leadership guides for: meetings, work parties, projects, maintenance.
Identify documents projects and maintenance tasks clearly. Establish file system and document index in office and/or website. Document templates: project plan, maintenance schedules, budgets...
Clean out and reorganize the shed. Start volunteer skills inventory.
Develop maintenance schedules (weekly, monthly, quarterly and annual).
Include: inspections, cleanup, weeding, painting, planting, fighting entropy :)
Support Greg Brown and Caroline's ongoing project.
Block off access. Future: Dirt to cover tree roots. Steps to formalize paths.
Replace roof for cost of materials. Future: build umbrella storage chest.
Replace fiberglas section of roof with insulated roof.
Future: Capital campaign to build admin building or expand YRUU room.
Investigate leaks - patch and flashing? Future: replace roof?
Alternate solutions: shake-away, traps, seal buildings, deny habitat & food.
- Founders Hall: rubber feet on tables, plastic gliders on chairs.
- Ampheater: broken piano cover, broken umbrellas and holder.
- Core Area: Tighten bolts and re-stain picnic tables and benches.
- Site: Replace broken railroad ties. Clean up brush and drainage.
Two avenues of response were provided for board members. A public brainstorming session to capture the positive vibes and private note cards to jot down concerns.
Stu facilitated a brainstorming exercise to engender enthusiasm for the future possibilities of UUFSDs Buildings and Grounds. He wrote down everything he heard on a couple sheets of newsprint. The rules were: positive comments only, blurt out whatever comes to mind. Here are the ideas, in no particular order, numbered for reference.
- New office with bathroom
- Natural feel - keep the wildness
- Fun work parties
- Yurts as temporary buildings
- Replace 1st generation buildings
- Site map for members & visitors
- New signs
- Repair dangerous brick areas
- Increase comfort and safe access
- Replace umbrellas w/ permanent sunshade
- More toilets
- Modernize
- Video viewing space that works in daytime
- Cheese & wine cellar
- Parking for all
- Night lights
- Internet (WiFi on campus)
To provide an avenue for more detailed or critical input, concerns were also handwritten on 4x6 index cards which were collected in an envelope. Here are those concerns, in no particular order, numbered for reference.
- How about replacing the entire foof? How much more expensive than sectiions?
- New, more obvious signs to the Fellowsip; placement, size, attraction factor
- Replace umbrellas w/ overall sun shade.
- Don't try to do too many projects at once
- Split site into different named sections and publish map
- Nice work
- Would like to see all you mention done
- We need new buildings: New office; Site map
- Front steps are rotting / cracking in places
- Long term: replace wooden buildings
- We need an inventory done on the entire site on what needs repair.
- I can add problems: RE classrooms - rotting wood, leaking roofs
- Also need plan for what we need to spend and when
- I use the Montessori parking lot happily now. I will hate using it if the path is bloacked!
- Uneven bricks are a tripping hazard
- I think people will respond to requests to participate in specific, well planned tasks
Stu requested money to repair the roof of the amphitheater kiosk and to replace and insulate the fiberglas "skylight" section of the office roof. The project will be done with volunteer labor for the cost of materials.
There is already $2,000 in the budget to have the kiosk done professionally. B&G will do both roofs within that budget. The office needs to be finished by June to avoid summer heat.