This list identifies and tracks the status of active Task Plans. Task Summaries created in UUBG-053 Tasks: Master Index are expanded into Task Plans here, with an initial STATUS of [TODO]. Task Plans remain here while they are active with one of these STATUS conditions:
- [TODO] - Awaiting volunteer(s)
- [WIP] - Work-in-process
- [PATCH] - Problem patched, may not be fixed
- [PROJ] - Task is part of a larger project
- [MAINT] - Task is part of a maintenance procedure
When a task reaches its final STATUS (which may be: [PATCH], [FIXED], [DONE], [PROJ], [MAINT] or [QUIT]) it is moved to UUBG-052 Tasks: DONE List. Task Plans are listed under the working group responsible, newest tasks first. See UUBG-054 Tasks: User's Guide for details.
These are active tasks for the Buildings & Grounds Committee which is comprised of a steering committee and four working groups, as described in UUBG-035 Organization: UUFSD B&G Committee.
These are active tasks for the Steering Committee whose ongoing responsibilities are described in UUBG-036 Organization: Steering Committee and UUBG-043 Tasks: Steering Maintenance. Listed in descending TaskID order (newest task first).
| TaskID InDate (DueDate) UpDate [STATUS] |
Title (Source)
Description Action Plan NEXT/DONE (when) Action Resources (who: time; material; skills; tools) |
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| TID-110
2008-05-26 (August, 2008) 2008-05-26 [TODO] |
Review Site & Prioritize Tasks (Stu Anderson)
Annually, the UUBG Steering Committee conducts a physical site review, looking for: new issues to be addressed, efficacy of recent efforts. Followup is to prioritize tasks and projects for the coming year.
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| TID-084
2008-03-10 () 2008-03-10 [TODO] |
Define Emergency Procedures (Stu Anderson)
Define procedures and designate persons responsible for various emergency situations which might arise. This task is related to UUBG-018 Project: Write Policies & Procedures and UUBG-063 Project: Document Site & Facilities. Asa Puckette happened to know what to do when the fire alarm went off accidentally in February, 2008. Unfortunately, our less than vigilant alarm company was not answering their phones on a Sunday afternoon. Even the emergency extension yielded a recorded message about "normal business hours, Monday through Friday...". So the fire trucks showed up anyway. The memo "IF THE ALARM GOES OFF AND THERE IS NO FIRE" was located in the kitchen. Stu made some copies. Asa posted one on the alarm box. Who wrote the memo originally? NEXT: Find out who wrote the fire alarm memo. Find out what's up with our alarm company. If we get dinged by the city for the visit - get $ back from the alarm company. |
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| TID-059
2007-12-22 () 2007-12-22 [TODO] |
Recruit Early Responders (Anne Larocca)
Develop a list of folks who: 1) have basic skills 2) live or commute near the Fellowship and 3) are willing to drop by on short notice. Once or twice a month a Building & Grounds issue arises that requires a quick fix or investigation. In future, the UUBG secretary can send an email to the list in hopes someone will agree to respond within a day. The request should be framed as an identified task so that anyone can check whether it is still pending via the website. |
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| TID-054
2007-10-23 () 2007-12-16 [TODO] |
File Plan with Fire Marshall (John Gillies)
Develop a plan for the UUFSD site in preparation for the next wildfire that threatens. File with Fire Marshall's office. Asa Puckette warns that there is a requirement for cul-de-sacs and parking lots that a fire truck be able to turn around in them. And ours failed the test. |
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| TID-043
2007-12-13 () 2008-04-13 [WIP] |
Organize Closets @ YRUU Building (Stu Anderson)
There are four outdoor closets on the east wall of the YRUU Building (aka Cathy Schepps Space). The north pair (toward the patio) are used and maintained by Sandy Hill Nursery. The south pair have a lot of Buildings & Grounds junk in them, mostly landscaping stuff, including pesticides. This is particularly distressing since they don't lock or even latch properly. DONE: OSS#5 Anne Larocca: Moved hazardous materials to toolshed. NEXT: Gardener, Organizer: Empty the shelves, clean them. Organize the stuff into labeled bins. Put hazardous materials on shelf in Janitor's closet (see task TID-044); NEED: 3 hr; Closet door key from Patricia Weld. NEXT: Fixer: Fix the doors so they latch and lock. NEED: 3 hr; Closet door key from Patricia Weld. NOTE: Can we put some of the building materials that are outside the toolshed on the long table in here, instead? |
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| TID-038
2007-12-02 () 2007-12-12 [WIP] |
Recruit Middle Management (Stu Anderson)
Need Group Leaders to complete the Steering Committee as described in UUBG-051 Mission: Shared Leadership. Streamline and document the project & task planning process. Ask for help in the recruiting process. DONE: Stu Anderson: Revamp and document task planning process:
USED: 40 hr; Writing XHTML templates; DONE: Stu Anderson: Got advice from Rev. Tom, Ed Burditt and others including: ask folks who aren't busy. Make the calls; 2007-12-06 USED: 3 hr; DONE: Stu Anderson: Button-holed possible candidates and sympathizers Sunday AM. Jeff Severinghaus is Hardscape Group Leader; 2007-12-9. USED: 3 hr; Copies of documents in process. NEXT: Stu Anderson: Call Anne Larocca ... NEED: ? hr; Phone NOTE: |
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| TID-012
2007-09-01 () 2007-09-01 [TODO] |
Paint Exterior @ Founders' Hall (Stu Anderson)
During UUBG-029 Project: Bees at Founders' Hall it became clear that Founders' Hall exterior woodwork needs repainting and that it is a job for professionals with scaffolds. Palmer Library may be similar. Put it out to bid. Complete sealing out bees when scaffolds are up? NEXT: Get bids. NEED: Scaffolding, professional crew |
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| TID-010
2007-08-29 () 2007-08-29 [TODO] |
Set Up Accounting (Stu Anderson)
Set up a simple means of tracking UUBG expenditures against projects. NEXT: WHATNEXT NEED: NEEDED |
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| TID-006
2007-08-10 () 2007-08-10 [TODO] |
Key Safe (Stu Anderson)
Organize keys in lockbox, install box somewhere. Test new keys (umbrella chest key doesn't work). Replace key on Founders' Hall fire alarm box? NEXT: Buy pop-in lock. NEED: NEEDED |
These are active tasks for the Landscape Group whose ongoing responsibilities are described in UUBG-037 Organization: Landscape Group and UUBG-044 Tasks: Landscape Maintenance. Listed in descending TaskID order (newest task first).
| TaskID InDate (DueDate) UpDate [STATUS] |
Title (Source)
Description Action Plan NEXT/DONE (when) Action Resources (who: time; material; skills; tools) |
| TID-107
2008-05-26 () 2008-05-26 [TODO] |
Weed natives @ recovery area (Stu Anderson)
Part of project PID-078 Encourage Native Plants.
NEED: LaborMaterialSkillsTools NOTE: NOTES |
| TID-106
2008-05-26 () 2008-05-26 [TODO] |
Water natives @ recovery area (Stu Anderson)
\ Part of project PID-078 Encourage Native Plants.
NEED: LaborMaterialSkillsTools NOTE: NOTES |
| TID-105
2008-05-26 () 2008-05-26 [TODO] |
Plant natives @ recovery area (Stu Anderson)
Part of project PID-078 Encourage Native Plants.
NEED: LaborMaterialSkillsTools NOTE: NOTES |
| TID-104
2008-05-26 () 2008-05-26 [TODO] |
Plan attack on weed patch (Stu Anderson)
Part of project PID-078 Encourage Native Plants.
NEED: LaborMaterialSkillsTools NOTE: NOTES |
| TID-103
2008-05-26 () 2008-05-26 [TODO] |
Develop reusable irrigation platform (Stu Anderson)
Part of project PID-078 Encourage Native Plants.
NEED: LaborMaterialSkillsTools NOTE: NOTES |
| TID-096
2008-04-30 () 2008-05-26 [TODO] |
Save Tipuana Tree @ Core Area (Elizabeth Ward)
Elizabeth donated the 3 tipuana trees that are planted on the east and west sides of the Kitchen/Nursery building at the core area. These were planted in the late 1990's by Bruce Butler. One of them was planted just west of the wall across from the kitchen. It was at risk because the roots were limited by the wall. It was planted there intentionally to shade the area. When Elizabeth was more active, she watered this tree regularly. Since then it has not been doing so well. In April, 2008 Elizabeth contacted an arborist who knows tipuana trees in particular (referred by the Master Gardener Association). She recommends we pay Tom at Artistic Arbor Gardens: 619-440-8911 for $125 house call + remedial care? to inspect the tree and tell us what we need to do to save it. DONE: 2008-05-26 Anne Larocca, Greg Brown & Caroline DeMar: looked at the tree. It looks fine. DONE: Greg Brown is concerned about both the trees there because the memorial wall project will cut into their roots from the west side. Cris Colb (potential contractor) suggested Greg talk to folks at Sunshine Nursery, which he did. Their (free) advice was to trim the tree 3 feet back in all directions to reduce its structural and nutrient load while the roots are recovering. NEXT: Trim the tree 3 feet back in all directions NEED: $$$ or volunteer labor ??? |
| TID-090
2008-04-01 () 2008-05-14 [WIP] |
Weed and Trim @ Solana Drive (Patricia Weld)
Patricia reminds us: Nearly every year we receive complaints from neighbors about our weeds along Solana Drive. They wait until they are tired of looking at them and then call us or drop by and threaten to turn us in to the city if we don't take care of the situation immediately. I'd like to avoid that unpleasantness this year if at all possible and at the same time have the Fellowship appear to be good neighbors - considerate of other property owners in the area. So, would you please add weeding and trimming along Solana Drive and the entrance to the Fellowship to your list of buildings and grounds "to do" items. DONE: OSS#7 Sue Lawler led Christie Turner, Jay Vreeland, Jeff Turner, Marie Grady, Robin Sales, Steve Bartram: Cleared about half the length along the road west of the driveway. It was $#*@ hot - who schedules these things ;-} USED: 18hr, loppers, trimmers, shovel, pick-mattock, hoe, wheelbarrow. DONE: OSS#8 Sue Lawler led Brenda, Stu & Katy Anderson, Niel Lynch: Got the area east of the driveway. USED: 9hr, gloves, weeding tool (screwdriver), trimmers, shovel, wheelbarrow. NEXT: No one has complained yet, this year. Assess what's left to do... Do we just need to mow this thing? NEED: ??? NOTE: Long range - consider some appropriate plantings that might prevail over weeds here. A lot of what's left is bare earth. |
These are active tasks for the Hardscape Group whose ongoing responsibilities are described in UUBG-038 Organization: Hardscape Group and UUBG-045 Tasks: Hardscape Maintenance. Listed in descending TaskID order (newest task first).
| TaskID InDate (DueDate) UpDate [STATUS] |
Title (Source)
Description Action Plan NEXT/DONE (when) Action Resources (who: time; material; skills; tools) |
| TID-109
2008-05-26 () 2008-05-26 [TODO] |
Stop Erosion Under Bricks @ Main Steps (Stu Anderson)
These bricks were repaired just 4 months ago as part of TID-065 Repair Bricks @ Main Steps. Most of the work is solid, but the bricks nearest the drain have subsided. Clearly the sand washed away very quickly into the drain. Need to pull up a dozen bricks and replace the sand with something more stable - mortar mix or ??? Perhaps this could be coordinated with TID-036 Cement Rocks on Wall @ Amphitheater. NEXT: Decide on a remedy. NEED: LaborMaterialSkillsTools NOTE: Greg Brown met an expert ($$$) in sand brick construction through the memorial wall project. |
| TID-108
2008-05-26 () 2008-05-26 [TODO] |
Patch Asphalt Drive @ Entrance (Caroline DeMar)
A good sized hole right at the edge of the apron where our driveway meets Solana Drive. NEXT: WhoWhatWhen NEED: 3 hr; $13 (2) 60# bags asphalt patch; Strong back; pick, shovel, safety glasses. NOTE: Jeff Severinghaus rented a power-chisel on TID-030 Build up asphalt @ erupting sewer grate, but this hole already exists. Hopefully that's not necessary. |
| TID-070
2008-01-18 () 2008-02-12 [WIP] |
Find 400% Increase in Water Use (Patricia Weld)
Patricia reports: Our bill [Jan 2008] from Santa Fe Irrigation District reflected a 412% increase in water usage - the bill for two months was $770.12. I phoned to inquire and learned Santa Fe's system kicked our bill out and they sent someone out to check the meter reading because it was so high. The meter reading was correct so we have some kind of a problem! DONE: 2008-01-23 Jeff Severinghaus and Betsy Gilpin met with Joe from Santa Fe District. Very helpful, knowledgable, guy. Jeff reports: It is clear from the meter reading today, which is 5579, that our water use in the last 3 weeks has been normal. This fact is obtained by subtracting the reading taken on Jan. 2, which was 5564. This amount, 15 units, is 10,000 gallons and is typical for our normal usage. So whatever problem happened back in November, or December to give us a usage of 278 units, is not currently happening. So this means we can relax a bit, and do some sleuthing. An item for the TODO list therefore is to turn on individual irrigation sectors one at a time, while watching the meter. Joe showed me how to read the meter so I can do this now, with help from Greg or someone who knows the irrigation system. I strongly suspect that is has something to do with our irrigation system, because the problem went away at about the same time that the rains started and we stopped irrigating. The "problem" usage amounts to about 3000 gallons a day, averaged over the two month interval in question (November and December). This is actually not that hard to do with several leaky faucets and toilets, according to Joe. He calculated that a faucet running full blast would run at 30 gallons per minute, which is 1440 gallons per day. If it was going down a toilet that would explain why we did not see a "marsh". NEXT: Test irrigation circuits - One person monitors water flow gauge at the meter while another opens irrigation valves one at a time. NEED: 2 people for 1hr, cell phones or walkie-talkies NOTE: Water meter is in concrete box in ground near Solana Drive a few yards West of our driveway entrance. Lift concrete cover. There are two dials in HCF (hundred cubic foot) increments and a third that spins visibly when any water is flowing. |
| TID-066
2007-11 () 2008-01-13 [WIP] |
Mark Spaces @ Lower Parking Lot (Anne Larocca)
The lower parking lot is decomposed granite (DG) with railroad ties above ground setting the lot boundaries and buried railroad ties marking the parking spaces. The latter were visible in daytime when they were new - dark creosote against light sand. Now they are worn and covered with sand. Invisible day or night. Cars park haphazardly and the lot fills up prematurely. Cars have even run into some of the unburied railroad ties that bound the lot (presumably at night) damaging them and possibly the car. At big night events about 3 people are needed to direct parking with flashlights. There are two levels of marking required. The boundary ties can be marked with standing reflectors or flags. The buried railroad ties need to be painted or attached surface reflectors or ??? Ultimately, paving the parking lot using a more traditional surface (concrete or asphalt) would allow painted stripes and solve other problems (TID-064 Fill Gullies @ Lower Parking Lot. DONE: 2007-11-03 Anne Larroca: Swept the buried ties for some improvement in visibility. USED: 20 minutes; broom DONE: 2007-11 Anne Larroca: Researched raised pavement reflectors and markers (aka Botts' dots) and found them to be expensive. NOTE: NOTES |
| TID-060
2008-01-03 () 2008-01-05 [TODO] |
Erosion Diversion Wall @ Pinecones (Greg Brown)
Greg Brown notes: The recent rains have been the first test of the mortarless block wall installed by a Sandy Hill parent in 2007 on the west side of Pinecones outdoor play area. I went up to look at the wall while it was raining and saw that the placement of some of the sand bags behind the wall was diverting water and sediment over the wall into the patio area. I shifted a few bags to direct the flow behind the wall. Sediment has filled up much of the area behind the walls to the extent that further rains are likely to cause the sediment to flow onto the patio and upper play area. If the new sediment can be removed before the next rain, the next flow of sediment will probably stay behind the wall. The sediment appears to have clogged the lower drainage inlet, but the upper one hasn't been covered. It's not clear how functional the underground drainage system is at this time. Maybe we can work with the builder to figure out a way to test it. So it appears that the new wall is a success. As time goes by we can talk with Sandy Hill folks to fine tune the system and cooperate with them to maintain it. I believe active maintenance - periodic sediment removal - is necessary during the rainy season. Sand removal should create ample space behind the wall hold the next storm's sediment load. The sand can be dumped in the fenced playground. DONE: 2007-12-30 Greg Brown: Inspected the wall. USED: 1 hr NEXT: Discuss maintenance with Sandy Hill NEED: LaborMaterialSkillsTools NOTE: Emily replies to questions from Stu:
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| TID-056
2007-12-09 () 2008-02-19 [WIP] |
Concrete Murals Tilting @ Core Area (Dale Gottdank)
The concrete murals that surround the northeast corner of the Core Area serve as retaining walls and are decades old. The weep holes are clogged. They are yielding to the inexorable forces of the clay soil behind them and beginning to heave forward. Karen Bullette writes: February 16 and 17 there will be a reception for the Fellowship "Pioneers," who joined between 1959 and 1969. Ira Spector and his wife, Carol, will be at the service on the 17th. I just thought you might like to use this opportunity to talk to him about the walls and their construction and maintenance so that the information can go into your records. He brought up the walls when he called to RSVP (the reception is at our house). He thinks the Fellowship needs to do something about the wall that is sticking out. at any rate, he said that he put 2 feet of pea gravel behind the walls and welded the walls together to pipes across the backs of the walls. The walls were built in 1966. DONE: 2008-02-17 Stu Anderson and Ted Foster met with Ira Spector for background and structural information about the murals. Turns out there was no retaining wall at all, as such. The original earth/clay was shoveled away at steep angles matching those of the murals. The murals were poured flat then tilted up against the earth but leaving about a 6" gap between the earth and the back of the murals. The galvanized steel pipes visible at the top were what kept the murals away from the earth surface. Then pea gravel was poured into the bottom of the gap to a depth of 18~24 inches. In the 40 years since, the 4 to 6 foot gaps above have filled with dirt, debris and tree roots. Ira recommends we brace each mural front and rear and rent a power posthole digger (auger?) to remove all dirt and debris from the gaps (down to the pea gravel). Then lean the murals back to their original angles. Ira still lives in San Diego. Stu has contact information and an elevation hand sketch made during our conversation in folder TID-056. DONE: 2008-03-06 Meeting: Stu Anderson, Greg Brown, Anne Larocca, Niel Lynch, Luis Gutierrez, Allan Sohl. Thoughts from discussion: Tackle just the smallest one that's tilting most. See what that tells us. A power auger vibrates and jumps around. Better brace everything in both directions. Wait for something dramatic to happen? Deciding that we need "real" retaining walls behind there pretty much requires destroying the murals. Even if we give up on the murals and put the memorial wall in their place, the Mem wall has no retaining wall structure. A big additional effort and expense. No clear direction is obvious. NEXT: INSPECTOR, PLANNER: Preliminary excavation: examine the condition of the support pipes. Dig an exploratory hole to determine whether the gap was filled with detritus or the earth has slumped into the gaps. What is the long term solution? NEED: 8 hr; Tools to probe behind. NOTE: This is a major project AND a maintenance issue. |
| TID-055
2007-06-20 () 2008-02-12 [WIP] |
Repair Main Steps (Cris Crisler)
The main steps just east of Founders' Hall lead up from the lower parking lot. These were built in 1996? using recycled timbers. Many of the steps are loose and have dry rot. Need to tighten some mounting bolts, repair some and replace some. All are due for a coat of stain. (Green Sanctuary will be concerned about type of stain, as with UUBG-030 Project: Repaint Bridges to Amphitheater). DONE: 2008-01-12 Stu Anderson filled worst holes with sand. NEXT: INSPECTOR, PLANNER: Determine the extent of the problem. What to do in the near term? What are possible long term solutions? NEED: 8 hr; Tools to remove a few steps. NOTE: This is a major project AND a maintenance issue. NOTE: Greg Brown has a router suitable for shaping replacement timbers. |
| TID-040
2007-12-13 () 2007-12-13 [TODO] |
Excavate Electrical Outlet @ Footprints & Treetops (Stu Anderson)
The Footprints classroom has a duplex grounded electrical outlet box at the base of outside wall just north of the French doors. It has gotten buried in sand. The wall is rotting. The box has come loose. NEXT: Excavate the sand from the bottom of the walls in that outside corner and make sure they can drain. Reattach electrical box to the wall. Report condition of walls to Structures group for Task TID-041. NEED: 4 hr; Shovel, Drill, Screws, Electrical tools NOTE: Add inspection of sand buildup as annual maintenance check. NOTE: Greg Brown recommends we minimize future erosion buildup at Footprints and Treetop by half-burying a diagonal diverter at the slope above those problem wing walls. It could be a flexible material such as the vinyl or rubber strip that's sold for edging flower beds. |
| TID-036
2007-11-11 () 2007-11-11 [TODO] |
Cement Rocks on Wall @ Amphitheater (Greg Brown)
The section of rock wall to the right of the stage of the amphitheater, just below the speaker pole was constructed in 2006. Several of the rocks, particularly on the top row are loose and constitute a hazard for kids who like to crawl around and sit on them. These need to be cemented firmly in place using an adhesive mortar mix. Try the stuff in the shed paint shelf in a quart plastic bottle with a blue label. Mix it with a Mortar Mix (not sand). Greg Brown has some mortar mix at home, and there may be some left over in the shed.sand and test it on several of the rocks. If it works, more can be purchased at Dixieline. NEXT: Greg put up yellow hazard tape to keep kids off. NEED: Mortar and handwork |
| TID-035
2007-11-11 () 2007-11-11 [TODO] |
Lighting for UUFSD Sign (Niel Lynch)
I created a light for the sign to satisfy Sally [Dean, for an evening concert], by using a clear-lens fog light and a battery. This was easier than running a couple of hundred feet of extension cords. I also noted that the first parking space from the driveway is a very dark area, so I lit it with some portable lights running off my car's battery. Some day, we ought to put some sort of light down there. Maybe after the rains when the ground is soft, we can trench down and put in a little pathlight or something. We could even continue on to light the smaller sign. Getting across the driveway to light the big sign will be a problem. The present sign lighting system is based on solar cells (dirty and misaimed) and a battery and LEDs. It works fairly well. It would also be handy to have some sort of lighted arrow pointing to the left, since many guests tried to go up the hill. This problem was temporarily solved with a mother, two kids and three flashlights. If we get a brighter light for the big sign, we could move the present light to light up the arrow/sign for the Amphitheater. Greg Brown notes: In working on the Memorial Wall permitting process, the planner pointed out that our neighborhood is a "dark sky area" and there are strict limits on what is allowed to be lighted at night. If I remember correctly, it includes signs. I can go back to the Solana Beach ordinances to check the exact language. There's been a regular pattern of vandal destruction of our outdoor lights over the years. I wonder if it's purely random, or whether oversealous neighbors are enforcing their understanding of "dark sky" with vigilante action. If we put a lot of time and energy into lighting our sign, a complaining neighbor could undo all the work. I guess my suggestion is to check the ordinances before proceeding with this task, and then deciding how to proceed. NEXT: WHATNEXT NEED: WHATNEED |
These are active tasks for the Structures Group whose ongoing responsibilities are described in UUBG-039 Organization: Structures Group and UUBG-046 Tasks: Structures Maintenance. Listed in descending TaskID order (newest task first).
| TaskID InDate (DueDate) UpDate [STATUS] |
Title (Source)
Description Action Plan NEXT/DONE (when) Action Resources (who: time; material; skills; tools) |
| TID-102
2008-05-14 () 2008-05-14 [TODO] |
Paint Exterior @ Office Building (Stu Anderson)
The original generation of wooden buildings are all painted the same beige color. They all need to be repainted every few years. Part of the maintenance project PID-076 Paint Exteriors of Wooden Buildings. NEXT: Inspect. Determine how much T1-11 sheathing is rotted and needs to be replaced - 10' lengths are particularly expensive. How much scraping, primer, cover paint and labor is needed. Recruit for an upcoming work party. NEED: ?? LaborMaterialSkillsTools NOTE: The northern wing was new in June, 2007. |
| TID-101
2008-05-14 () 2008-05-14 [TODO] |
Paint Exterior @ YRUU Classroom (Stu Anderson)
The original generation of wooden buildings are all painted the same beige color. They all need to be repainted every few years. Part of the maintenance project PID-076 Paint Exteriors of Wooden Buildings. NEXT: Inspect. Determine how much T1-11 sheathing is rotted and needs to be replaced - 10' lengths are particularly expensive. How much scraping, primer, cover paint and labor is needed. Recruit for an upcoming work party. NEED: ?? LaborMaterialSkillsTools NOTE: Is this building going to be remodeled as an office? |
| TID-100
2008-05-14 () 2008-05-14 [TODO] |
Paint Exterior @ Treetops Classroom (Stu Anderson)
The original generation of wooden buildings are all painted the same beige color. They all need to be repainted every few years. Part of the maintenance project PID-076 Paint Exteriors of Wooden Buildings. NEXT: Inspect. Determine how much T1-11 sheathing is rotted and needs to be replaced - 10' lengths are particularly expensive. How much scraping, primer, cover paint and labor is needed. Recruit for an upcoming work party. NEED: ?? LaborMaterialSkillsTools NOTE: The fiberglas roof needs major repairs. |
| TID-099
2008-05-14 () 2008-05-14 [TODO] |
Paint Exterior @ Footsteps Classroom (Stu Anderson)
The original generation of wooden buildings are all painted the same beige color. They all need to be repainted every few years. Part of the maintenance project PID-076 Paint Exteriors of Wooden Buildings. NEXT: Inspect. Determine how much T1-11 sheathing is rotted and needs to be replaced - 10' lengths are particularly expensive. How much scraping, primer, cover paint and labor is needed. Recruit for an upcoming work party. NEED: ?? LaborMaterialSkillsTools NOTE: The fiberglas roof repair needs to be completed. |
| TID-098
2008-05-14 () 2008-05-14 [TODO] |
Paint Exterior @ Pinecones Classroom (Stu Anderson)
The original generation of wooden buildings are all painted the same beige color. They all need to be repainted every few years. Part of the maintenance project PID-076 Paint Exteriors of Wooden Buildings. NEXT: Inspect. Determine how much T1-11 sheathing is rotted and needs to be replaced - 10' lengths are particularly expensive. How much scraping, primer, cover paint and labor is needed. Recruit for an upcoming work party. NEED: ?? LaborMaterialSkillsTools |
| TID-097
2008-05-14 () 2008-05-14 [TODO] |
Paint Exterior @ Sound Kiosk (Stu Anderson)
The original generation of wooden buildings are all painted the same beige color. They all need to be repainted every few years. Part of the maintenance project PID-076 Paint Exteriors of Wooden Buildings. NEXT: Inspect. Determine how much T1-11 sheathing is rotted and needs to be replaced - 10' lengths are particularly expensive. How much scraping, primer, cover paint and labor is needed. Recruit for an upcoming work party. NEED: ?? LaborMaterialSkillsTools NOTE: The back side is particularly in need of paint but very hard to access. Roof and much of the doorway was replaced in August, 2007. |
| TID-087
2008-03-21 () 2008-03-21 [PATCH] |
Tighten Stall Door @ Women's Restroom (Patricia Weld)
Top hinge bracket screw is loose. Door won't close properly. DONE: 2008-03-21 Stu Anderson: Tried to remove door but couldn't get rusty lower bracket pin to come out. Tightened upper bracket screw as well as possible with door in place. Door works OK but is likely to loosen again, quickly. USED: 0.5 hr NEXT: Loosen rusty lower bracket pin, remove door and tighten properly. Rotate lower hinge detent so door sits open a few degrees. NEED: Liquid wrench. Decent tools. Patience. NOTE: NOTES |
| TID-083
2008-03-09 (2008-10) 2008-03-21 [WIP] |
Combat Mold & Mildew @ Nursery (Niel Lynch)
In conjunction with TID-075 Sandy Hill Office @ Nursery, the musty smell in the nursery seems to need more than just airing the place out. There was a problem with the installation of the main window in that room which required rework of the wall above it. Perhaps it never was dried out and cleared up thoroughly. A serious problem needs to be addressed before Emily moves in. The window and door frames were never flashed correctly, according to Greg Brown. Both frames show evidence of water damage along the top and running down the sides. Or there could be problems in the common wall with the kitchen where all the sinks and plumbing are buried. The kitchen smells musty too, though it gets used a lot more. We know it has leaks in the outer wall (TID-042 Fix Leaky West Wall @ Kitchen). DONE: 2008-03-21 Stu Anderson met for an hour with Emily Auer (Director, Sandy Hill) and Bill Higdon (Parent, and professional contractor). After a wide ranging discussion and on-site investigation, consensus was reached on these points:
NEED: 16 hr; $150 of: Door frame, hinges, flashing, paint. NOTE: NOTES |
| TID-074
2008-02-19 () 2008-02-19 [WIP] |
Document Phone Network (Niel Lynch)
Niel reports: At board meeting yesterday discussed TID-077 Reinstall Phone @ Kitchen and TID-075 Sandy Hill Office @ Nursery. All of this leads to the obvious concern: Who has a plan of how and where the original phone wires were installed? For example, where is the network interface? Cables between the buildings appear to be running underground in conduits--where are they? The kitchen phone wiring runs up to the roof. Where does it go from there? Since there are no wires hanging from poles or trees, it either goes underground or across to Founders Hall via that chase that links the two buildings. DONE: 2008-03-06 Niel: Investigated all the phone lines in the large closet on north side of Kitchen. Documented what he found in a wonderful spreadsheet. See the TID-075 file folder. NEXT: Pull whatever drawings can be found. Investigate installations. Ask around. Document what we find. |
| TID-071
2008-01-18 () 2008-01-19 [TODO] |
Fix Door Locks @ Office & Kitchen (Patricia Weld)
Patricia reports that the deadbolt locks on the kitchen and office doors are getting harder and harder to unlock. Much jiggling of the key is required. Perhaps Lock-Ease will help these, though it didn't in TID-034 Fix Lock @ Chair Storage Closet. NEXT: Try Lock-Ease. Otherwise, replace all THREE locks and match them to the existing keys. NEED: LaborMaterialSkillsTools NOTE: NOTES |
| TID-062
2008-01-10 () 2008-01-10 [TODO] |
Shingles Blown Off @ Treetops (Emily Auer - Director, Sandy Hill)
Emily reports: Due to the heavy rain fall, the shingles on the Treetops (upper most classroom) roof have blown off (about a dozen, maybe less). Jacquie piled them up and set them to the side. The tarp blew down too. But not to worry, I had some parents fix that. We were joking that a twister must have swept through Sandy Hill over Christmas break. DONE: WhoWhatWhen USED: LaborMaterialSkillsTools NEXT: INSPECT: What shingles are these? NEED: LaborMaterialSkillsTools NOTE: Didn't know there were shingles on any of those buildings? |
| TID-061
2008-01-07 () 2008-02-12 [WIP] |
Roof Leak @ Minister's Office (Patricia Weld)
Patricia reports: I noticed the arm of one of the rust colored chairs in Tom's office was wet when I turned on the heat in there this am. There is a small leak in the roof apparently - Tom marked the spot where water drops were sitting with tape so you next time you're around you can check it out. NEXT: 2008-02-07 Stu located tape on ceiling: 40" North of South wall. 127" East of West wall. NEXT: Inspect roof area above the leak. NEED: Ladder, broom, hose, caulk? NOTE: We got a partial tube of Vulkem caulk from Jeff of Eberhard Benton Roofing during roof inspection in October, 2007. It's in the toolshed. |
| TID-053
2007-09-14 () 2007-12-16 [WIP] |
Create Electrical Breaker Maps (Stu Anderson)
While investigating TID-019 Founders' Hall Outlets, Stu needed to map the physical locations of outlets against their controlling breakers. Seemed that this information should be available for all buildings. Replace illegible breaker schedules on boxes. DONE: 2007-09-14 Stu Anderson: Made a pencil map of breakers and outlets in Founders' Hall. Recorded info for breaker schedule to fit 6"x6" plastic pocket on breaker box. USED: 1 hr; Grounded outlet checker in Founders' Hall electrical closet. DONE: 2007-10 Eleanor Batho: Made a pencil map of breakers and outlets in Kitchen. USED: 1 hr; Grounded outlet checker. DONE: 2007-12-23 Stu Anderson: Made a paper map of breakers and outlets in Pine Cones. USED: 1 hr; Grounded outlet checker, digital voltmeter. NEXT: Convert sketches to web-publishible drawings. Print, laminate and post in locations. File in office. NEED: 2 hr; Drawing software??? |
| TID-042
2007-12-13 () 2008-02-22 [TODO] |
Fix Leaky West Wall @ Kitchen (Stu Anderson)
During rains water leaks into the front wall of the Kitchen at the opening through which snacks are served. In October, 2007 during roof inspection by Jeff of Eberhard Benton Roofing, it was obvious, viewed from above, that there were gaps between the 1x4 trim and the wall above that opening. The door that flips up is held by eye-bolts into that siding. Are they still solid? ADD to this the rotting doorframe on the east wall of the building (i.e. the nursery door. Similar lack of flashing above door trim. NEXT: RECRUIT: Lay big fat beads of caulk across the trim piece over the kitchen opening, the kitchen door and the nursery door. Push them into the T1-11 grooves. Caulk needs to be higher than the wires that run up there, so water drains. NEED: 1 hr; $15 UV resistant caulk, caulking gun NEXT: RECRUIT: Check the eye-bolts that hold the kitchen pass-through door up. If wood has rotted, reposition/replace the eye-bolts, patch holes, repaint? NEED: 1+ hr; caulk? eye-bolts? NOTE: Unreleased project: UUBG-014 Project: Repair Leaking Kitchen Roof. NOTE: Greg Brown notes: Caulk/sealant, even good quality stuff, doesn't last when applied to wood. The long term answer to the leakage problem is to install sheet metal flashing which is a much bigger job, but will last virtually forever. The serving window cover would have to be removed, the hinges altered, and the siding loosened to slip the upper edge of the flashing under it and the building paper. One continuous flashing piece would cover both doors and the serving window. Over the years the recaulking maintenance required for the quick fix approach would equal the work required to do it right. NOTE: Stu Anderson notes: Ultimately we may need to replace the rotting T1-11 siding above the opening as well which takes us into the foam roof. Had a conversation with Jeff of Benton Roofing about how to do that. |
| TID-041
2007-09-21 () 2007-12-13 [TODO] |
Replace French Doors @ Footprints & Treetops (Alison Crotty)
The French doors to both Footprints and Treetops will need to be replaced within the next 1-1/2 to two years due to termite damage. DONE: 2007-12-11: Stu Anderson inspected the Footprints area. The north pair of French doors at the Footprints classroom are rotted and/or termite infested. They are not operable. Only the south pair are used. Conclusions: At least replace the north pair of doors or put in permanent windows. Inspect the framing and siding throughout that corner. Rot is a problem due to water and sand piling up on the outside of the walls. See related Hardscape Task TID-040 Excavate Electrical Outlet @ Footprints. USED: 1 hr; NEXT: Project Planner: Inspect both buildings, define scope, budget. NEED: 10 hr; NEXT: Carpenter: Replace doors in both buildings. NEED: 40+ hr; $1,000+ replacement doors or windows; NEXT: Carpenter, Exterminator: Inspect, repair framing and siding. Fumigate? NEED: ? hr; $? NOTE: Create a project for this. NOTE: Inspect for similar conditions at Pinecones. |
| TID-039
2007-12-01 () 2007-12-12 [WIP] |
Fix Leaky Fiberglas Roof @ Footprints (Emily Auer, Sandy Hill)
Emily reports leaks in the fiberglas (plastic) roof of the Footprints classroom during the first rain of the season. Stu Anderson assumed these were the result of the tree having fallen on that roof a few months prior - but no. DONE: 2007-12-04; Niel Lynch, Stu Anderson: Investigated the site as classes were finishing at noon. Findings: The leaks that matter are not where the tree hit but in the southwest corner of the plastic where it joins the main, flat roof. These leaks are NOT new, just worse, and due to the UV destruction of the spray foam used to seal between the flat roof and the fiberglas. There are plenty of other leaks along the lower, north edge of the fiberglas. These don't matter as much since they only water the plants in the garden inside. These are due to the inadequate drainage slope of the sagging rafters so that puddling in the fiberglas channels can actually spill over sideways into adjacent channels and leak between adjacent panels. The plastic panels themselves appear to be in good shape. The rubber grommets around the installation screws are mostly rotted or missing. Conclusions: Fix the two problems separately. 1) Fix joint between flat roof and fiberglas, 2) Fix swamping at lower end of fiberglas. USED: 4 hr DONE: 2007-12-11; Lou Gutierrez, Stu Anderson: Fix joint to flat roof: Remove the old rotted foam. Put 4"x4" flashing upside down over the interface and pinned in place with nails into vertical flashing. These wouldn't hold by themselves because there was no wood behind them. Inject new foam (3M exterior rated) in the channels underneath. This glues the lower 4" flap of flashing to the fiberglas. Use Henry's 204 Plastic Roofing Cement (nasty tar in a can) to plaster 2x2 flashing over the exposed top edge of the 4x4 and thereby glue it to the flat roof edge. USED: 12 hr; $50 for: (2) 10' 4"x4" galvanized flashing, (2) 2"x2" galv. flashing, (2) 20oz Triple Expansion foam, 1 gal Henry's 204 Plastic Roof Cement. NOTE!!!: 2008-01-15 Emily reports that the roof is still leaking a little on the carpet - bummer. (Leaks on the garden too, but we haven't tackled that side yet). NEXT: Finish joint with flat roof: Trim excess expanded foam. Paint over all with elostomeric. Label & date the cans (Henry's cement, elastomeric from November). NEED: 1 hr; Brush, FrostKing Elostomeric (gal can in shed). NEXT: Fix swamping: Unscrew edges of panels and seal each to the next with silicone sealer (RTV). Should we prop up the sagging panels with some cross pieces below? NEED: 12+ hr; Deck screws, 25 year RTV (silicone sealer); Phillips / deck screw driver NOTE: This has become a project - create one. NOTE: Inspect all fiberglas roofs in June. Add to UUBG-046 Tasks: Structures Maintenance. |
| TID-034
2007-11-11 () 2008-03-21 [WIP] |
Fix Lock @ Chair Storage Closet (Niel Lynch)
Niel reports: The lock on the door to the chair storage closet is acting up. I didn't find out about it until I had left (someone told Betsy about it). It may just need some LockEase shot into it - don't know. DONE: Niel Lynch: Try Lock-Ease. Didn't help. Asa reports that pushing in on the door while turning the key works. USED: 1 hr; Lock-Ease (from shed). NEXT: Add security flange to door to prevent casually tampering with latch. See closet next to women's restroom for example. NOTE: Replace the lock or live with it? |
| TID-029
2007-10-28 () 2008-02-19 [WIP] |
Fix Door Catch @ Founders' Hall (Niel Lynch)
The right side door of the east-most doorway on the north wall of Founders' Hall has two catches. One on the floor sill and another at the top sill. The top catch is falling down from the door frame. The screws are stripped out of the thin metal door frame and need to be replaced with something else. Is there anything behind it to screw into? Can we get in and put a chunk of wood backing? Anchor bolts? DONE: 2007-11 Allan Sohl: Replaced several of the screws with new ones and found that they held. USED: 1 hr; Stainless screws, Basic tools. Engineering aptitude. DONE: OSS#3 Allan Sohl: Got the hex-key "lock-open" function working on the main entrance (northeast) door. Found that the lower pull rod was too short. Rotated the square threaded rod a couple turns and it worked. Now the bottom catch jams! USED: 3 hr; Basic tools. Engineering aptitude. DONE: 2008-02 Allan Sohl: Downloaded manuals from internet: Von Duprin Model 2227 Surface Vertical Rod Device; Norton Unitrol Models UNIJ8300, J8301, J8500, J8501 door stop/closers. Hard copies now in Stu's TID-029 file folder. Allan did more adjustments. NEXT: Allan Sohl, Asa Puckette?: Bottom latch doesn't slide up on the floor catch. The beveled piece is blocked by a flat piece. What's going on? Similar on some other doors. NEED: Basic tools. Manuals. Engineering acumen. |
| TID-013
2007-09-01 () 2007-09-01 [TODO] |
Replace Trim @ Founders' Hall (Stu Anderson)
During UUBG-029 Project: Bees at Founders' Hall a piece of trim was broken. It has been glued and is in the toolshed. Needs to be reinstalled and the rest of eaves inspected and sealed against bees. Perhaps during UUBG-031 Project: Paint Founders' Hall Exterior. NEXT: Reinstall trim. NEED: Scaffold or rigging, Trim piece from shed. |
| TID-004
2007-07-15 () 2007-07-15 [TODO] |
Office Fan (Stu Anderson)
During UUBG-007 Project: Replace Fiberglas Roof in Office a fan was installed in the wall with the windows. The fan was intended to ventilate the office in the cool of the morning and save on energy. It has not been wired permanently. If used, an inlet (open window) needs to be provided. During winter fan should be covered and insulated. NEXT: Cover fan for winter... NEED: Fan grille in box in shed. NOTE: What about wiring? |
| TID-002
2007-07-02 () 2007-07-02 [TODO] |
Office Air Conditioner (Stu Anderson)
During UUBG-007 Project: Replace Fiberglas Roof in Office the wall mounted air conditioner was re-installed hastily. Need to remove the unit again and the opening in the wall needs to be waterproofed and sealed. Caulking or sealing foam on the inside. Perhaps a drip edge and painting raw surfaces on the outside wall. NEXT: Seal for winter. NEED: Basic tools, drip edge, primer. NOTE: Cover with plastic bag outside? |
These are active tasks for the Furnishings Group whose ongoing responsibilities are described in UUBG-040 Organization: Furnishings Group and UUBG-047 Tasks: Furnishings Maintenance. Listed in descending TaskID order (newest task first).
| TaskID InDate (DueDate) UpDate [STATUS] |
Title (Source)
Description Action Plan NEXT/DONE (when) Action Resources (who: time; material; skills; tools) |
| TID-092
2008-04-12 () 2008-04-13 [TODO] |
Replace Window Screen @ Founders' Hall (Greg Brown)
Greg reports: I found the bronze finish aluminum window screen for a low window, south wall of Founders' Hall lying mangled on the ground. Appears to need total replacement. Screen frame outside dimensions are: 40-5/8" x 19-11/16". I'll put the broken screen outside the shed. DONE: WhoWhatWhen USED: LaborMaterialSkillsTools NEXT: Take screen to hardware store & buy replacement. Match dark bronze color - it shows from parking lot. Bright aluminum would be tacky. Black might be OK if bronze not available. NEED: 2hrs, $ ??? |
| TID-088
2008-03-25 () 2008-04-02 [TODO] |
Repair Rocking Chair @ Palmer Library (John Gillies)
John reports: I went to pick up one of the two rocking chairs, and one arm came off in my hand. I left the arm on the seat of the chair, but it has muti[ple screws sticking out of it. NEXT: Artisan: glue and screw arm back on chair NEED: LaborMaterialSkillsTools NOTE: NOTES |
| TID-080
2008-03-01 () 2008-03-09 [WIP] |
Build Shelves in Closet @ Founders' Hall (Steve Bartram)
The closet in Founders' Hall to the left of the fireplace has a lot of Sunday Services and various other "stuff" piled in it. There is a small set of shelves in there and lots of empty space. It's an oddly shaped space. The walls being concrete and the outer wall tilting in about 5 degrees mitigate against store-bought shelving. Design and build shelves from plywood and 2x3's that fits against the east wall and angles up at 85 degrees against the south wall. Should accomodate standard 12 gallon storage bins. DONE: OSS#6 Steve Bartram: Cleaned the place up and took an inventory of what's in there. List is in the TID-080 file folder. DONE: 2008-03-03 Stu Anderson: took measurements and sketched a design based on:
NOTE: NOTES |
| TID-072
2008-02-08 () 2008-03-09 [WIP] |
Replace Fluorescent Bulbs @ Minister's Office (Patricia Weld)
Replace 48" x 1.5" diameter tubes. DONE: Ben Platnik replaced bulbs but there are problems with fixtures and switches. DONE: Stu: Investigated electrical, trimmed diffuser. NEXT: Steve Bartram & Robin Mitchell will tackle this issues:
NOTE: Add light bulbs in all buildings to checklists in UUBG-047 Tasks: Furnishings Maintenance |
| TID-044
2007-12-13 () 2008-03-09 [WIP] |
Hazardous Storage Shelf @ Janitor's Closet (Marie Grady)
There are hazardous chemicals in the toolshed (see TID-008) and the YRUU closets (see TID-043). Build a shelf for them up high in the back of the Janitor's closet underneath the Palmer Library. This is the closet to the left of the Men's bathroom. The shelf should will be about 1' wide, 4' long and 14" down from the ceiling. See Stu's pencil drawing number: TID-044. DONE: 2007-12-06 Stu Anderson: Buy eye-bolts with 1/4-20 thread and eye-hooks with 1/4" wood screw thread. Scrounge a few feet of swag lamp chain. USED: $10 DONE: Eleanor Batho: Find joists in ceiling. Determine number of support chains and eye-bolt locations in ceiling above front edge of shelf. Drill pilot holes and screw eyebolts into ceiling. Determine corresponding eyebolt locations in shelf. Add to drawing #TID-044. USED: 1 hr; Eye-bolts with wood thread; Drawing #TID-044, stud finder, hammer, drill, 1/8" wood bit DONE: Eleanor Batho: Make shelf and stiffener from scrap 3/4" plywood near the shed. Glue and screw stiffener to bottom rear of shelf. Drill holes in shelf for support chains. Drill holes in stiffener for screws into wall anchors. Prime and paint shelf. USED: 2 hr; Drawing #TID-044; Primer and Shadow white paint from shed, roller. DONE: Eleanor Batho: Install shelf: Make ? matched lengths of support chain each about 12" long. Crimp one end of each chain to a 1/4-20 threaded eyebolt for the shelf, crimp the other end of each through the eyebolts on the ceiling. Attach shelf to the eyebolts at the ends of the chains using 1/4-20 washers and nuts. Adjust nuts so about 1/2" of thread projects below bottom of shelf. NEXT: Hold the rear edge of the shelf (the stiffener) against the wall so it is level end to end and even with the front edges supported by chains. Mark the wall anchor locations through the stiffener holes onto the concrete wall. Drill holes for anchors using masonry bit. Install plastic anchors. Screw mounting screws through stiffener into anchors. Adjust chain eyebolts for uniform tension supporting shelf. NEED: 1 hr; Drawing #TID-044, Swag lamp chain, Eye-bolts with 1/4-20 thread nuts and washers, Drill, mortar bit, NOTE: Wouldn't a universally viewable CAD format be nice? |
| TID-033
2007-11-05 () 2008-03-09 [MAINT] |
Glue and tighten Picnic Tables (Stu Anderson)
Reglue (and screw?) the picnic tabletop boards in place and tighten the hardware. Take care not to pierce nor split the boards. See UUBG-034 Task: Restain Picnic Tables & Benches / To Do. DONE: 2008-03-06 Lou Gutierrez, Niel Lynch, Stu Anderson met with Allan Sohl who recommended bracing the legs with standard furniture hardware so a machine screw can really tighten up the joints. Agreed to the approach. NEXT: Lou Gutierrez: buy supplies and set a date to do it. NEED: Commercial quality Liquid nails, 600 1" stainless wood screws, 100 sets of leg joint hardware. |
| TID-011
2007-08-30 () 2007-08-30 [WIP] |
Repair Amphitheater Benches (Stu Anderson)
Several of the permanent benches in the amphitheater have dry-rot. Replace damaged ~6 foot 2x4 bench pieces. Put yellow warning tape across bench under service. Remove piece, copy length, through-hole position and large countersink cutouts. Paint to match. DONE: Niel Lynch repaired the most obviously rotted piece of lumber on a bench. Removed the bolts and the offending piece then fashioned a replacement. Painted with reddish "Cabots" stain (many cans in the shed). USED: 4 hr; Plain 8' fir 2x4; Carpentry; Large socket to remove long threaded rods, drill press, large hole saws, yellow warning tape NEXT: Fix a few more bad pieces. NEED: ? hr; Matching paint NOTE: Not happy with the color match of the reddish "Cabots" stain. Try a different color from the toolshed's ample collection, next time. Should be same color as "Paint & Install Umbrella Holders" task. |