Scope

Project to document UUFSD's physical site and facilities. Catalog existing and create new drawings and documents as needed. Include: structural; mechanical; electrical wiring & breaker panels; water & gas plumbing, meters & shutoffs; irrigation; telecomm networks - phone, computer, video. Make these readily accessible.

Summary

Lists related projects and tasks.

Overview

Extant documentation of UUFSD's physical site and facilities is diverse, distributed and incomplete. As we approach our 50th anniversary, it would be well to collect, organize, index and augment these documents before we lose the artifacts and memories necessary to do so.

These days, digital information is the most convenient to access, but data formats (particularly CAD drawings) are proprietary and the storage media is shortlived. Rather than attempt to convert piles of drawings to digital formats, catalog them in simple descriptive formats (i.e. HTML). The user can easily find what information is available then decide whether to wade into the tubes of yellowed drawings.

Convert only the most urgent or frequently accessed drawings to web-pages, as the need arises. These would include a general site map, irrigation maps, shut-off valve locations, electrical breaker maps.

Topics

Define various types of documentation that we may or should have. This should become a hyperlinked reference table...

Document Archives

Where are documents now? Where should they be kept in the future?

Large Format Drawings

Most of the extant architectural and other large format drawings are in the Administration Office (formerly Searcher's Hall). From 1995 to 2007 these were stored in a cabinet just under the leaky fiberglas roof where they suffered some UV and water damage. When the roof was replaced in June 2007 they were moved to a safer location.

Just to the right as you enter the Office building is a wooden credenza containing these drawings rolled up in tubes. These should be bagged and tagged in a dedicated file cabinet drawer.

UUBG File Folders

A growing number of sketches and hardcopy equipment manuals are being collected by Stu Anderson in a set of UUBG file folders. These are kept in letter size manilla file folders with printed labels. The labels mimic UUBG document or task ID numbers and titles. Either UUBG-NNN TYPE: TITLE or TID-TTT TASK TITLE.

Active files are in a portable UUBG file box. Archived files are at Stu's engineering office. Eventually these should end up in a file drawer in the office.

This is an umbrella project uniting disparate projects and tasks already underway.

ID #	Title / Relevance
UUBG-017	Project: Create Site Map Web-page map of buildings and grounds Hot-links to relevant UUBG docs
UUBG-058	Project: Irrigation Plan Map irrigation plumbing over site. List controlled valves.
UUBG-061	Project: Electrical Breaker Maps Map the physical locations of outlets against their controlling breakers This information should be available for all buildings Replace illegible breaker schedules on boxes
TID-084	Define Emergency Procedures Document evacuation routes Post laminated instructions
TID-048	Repair Restroom Faucet @ Palmer Library Faucet part numbers and vendor NOTE: Stu can't find legible copy of plumbing sheets in the building plans. The "full set" of plans doesn't include them. The inspector's blueline prints include them but they are essentially illegible - water and UV damaged.
TID-053	Create Electrical Breaker Maps Getting started on UUBG-061
TID-074	Document Phone Network Where is the network interface? Cables between the buildings appear to be running underground in conduits--where are they?

Contents

Scope

Summary